LAPWAI, IDAHO
CITY COUNCIL meeting minutes
November 17, 2008
Council met in regular session with Mayor David C. Fazio presiding.
Roll Call showed the following members present: Mahuron, Smith, and Seely; Greene-arrived at 5:06 p.m.
CONSENT AGENDA
Moved by Mahuron seconded by Seely that the consent agenda be approved
The consent agenda includes the following:
A. Agenda November 17, 2008
B. Minutes of the Lapwai regular meeting November 3, 2008
Voice Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene.
Motion carried.
NEW BUSINESS
Joanne Arthur re: Resident Dog Issue – Joanne Arthur did not attend the meeting.
CITY OFFICIALS, COUNCIL AND STAFF REPORTS
A. Mayor report
a. Per employee request – payday is moved from Friday to Thursday. (motion below)
B. Maintenance report
a. Status of Touch Read installations – Lopez will install all remote-read registers that are on the Sensus II meters now, before installing the more labor intensive remote meters.
b. Update on Meter Lid cutting and installation – Have all the lids they need and will cut the lids as they need them to install. May need more bits before they are all cut. Takes about 30 seconds to cut a lid. 3 lids installed to date.
c. Status of Pi-nee-waus Meter installation – LOPEZ requested help with the installation of this meter. Geouge does not feel comfortable doing this. Lopez will submit a cost of hiring help to the Council for consideration. Lopez will work with Smith to coordinate a date that works for the Tribe and the City for installation could be spring 2009.
d. Status of Well #5 House – Did not have to move the electric meter. Avista has a key for access to meter; electric meter is a remote read.
e. Sweeping Streets Schedule – Streets are swept as needed.
f. Daily Work Schedule -Will provide Council a calendar of work schedule for each month.
g. Gas Cards – When the power goes out the gas cards do not work. Mayor Fazio will talk to Don Whipple about this.
h. Oil Change – Will get oil changed on vehicles. Oil change on backhoe cost $404.12.
i. Rapid Responder – Lopez will get all the information he can for this report. Smith will talk to Rick Carlin for information he may have on this.
j. Job Descriptions – Lopez and Geouge will each do the detailed list of the daily work performed as requested by Mr. Guillory to create updated job descriptions.
k. Shut Offs for Non-Payment – Shut off dates for rest of year are: November 25th and December 30th. All shutoffs for November and December will be done on these two days.
Moved by Seely and seconded by Mahuron the Maintenance Supervisor will order the 77 Meter Resetters (risers) from Ferguson for $3,818.92.
Roll Call Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene.
Motion carried.
C. Clerk report
a. Financial Reports
b. Utility Billing
c. Bill Forms Meter reads need to be done on a monthly schedule for new billing with Freedom Mailing Services.? Current meter reading is inconsistent. Turner will provide Lopez with the dates the meter reads and check reads must be completed for the coming year.
d. Office Updates There is currently no tracking for physical location of meters as they are replaced by new meters and retired. Turner will provide inventory tags to Lopez for retired meters for inventory tracking.
UNFINISHED BUSINESS
Personnel Policy
Comments from City Attorney reviewed. No action taken.
Recess at 7:55 P.M.
Reconvened at 8:03 P.M
INVOICE PAYABLE
Progressive Engineering Invoice #6047 for the amount of $ 6,840.36
Moved by Mahuron and seconded by Seely that the City of Lapwai Invoice Payable to Progressive Engineering, in the amount of $6,840.36 be approved.
Voice vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene.
Motion carried.
ACCOUNTS PAYABLE
Payment of Accounts Payable as Presented
Moved by Seely and seconded by Mahuron that the City of Lapwai Accounts Payable Checks, in the amount of $10,914.06 as of November 17, 2008 be approved.
Voice vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene. Motion carried.
Mayor Fazio instructed Councilman Smith to leave the meeting and advised him he could not attend the Executive Session.
EXECUTIVE SESSION
Moved by Mayor Fazio and seconded by Smith to move into Executive Session in accordance with Idaho Code 67-2345 (1) (f) & (b) pending/potential litigation and personnel.
Roll Call Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene.
Motion carried.
Deputy Clerk – Vestal Smith present for Executive Session.
Entered at 8:50 P.M.
Reconvened at 11:56 P.M.
Moved by Mayor Fazio and seconded by Greene to move into the regularly scheduled Council Meeting.
Roll Call Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene.
Motion carried.
Moved by Mahuron and seconded by Greene that the City of Lapwai pay all Clerk Turners attorney fees for the pending lawsuit with Walco Inc.
Roll Call Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene.
Motion carried.
Moved by Greene and seconded by Smith to give City Attorney 24 hours to provide the information needed for the reply to the interrogatories, answering any that apply to Him or the City of Lapwai. Including the letter previously requested re: what information pertaining to current sanitation issue is public record and which is confidential.
Roll Call Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene.
Motion carried.
Moved by Seely and seconded by Mahuron to change employee payday from bi-weekly on Fridays to bi-weekly on Thursdays, paychecks will be made available to employees at the end of their regular shift.
Roll Call Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene.
Motion carried.
Council asks Mayor Fazio to respond to cleaning schedule with Maintenance Department.
ADJOURNMENT
There being no further business the meeting adjourned at 11:59 P.M.