LAPWAI, IDAHO
CITY COUNCIL meeting minutes
December 1, 2008
Council met in regular session with Mayor David C. Fazio presiding.
Roll Call showed the following members present:Smith, Greene and Seely Mahuron-arrived at 5:17 p.m.
CONSENT AGENDA
Moved by Seely seconded by Smith that the consent agenda be approved
The consent agenda includes the following:
A. Agenda – December 1, 2008
B. Minutes of the Lapwai regular meeting November 17, 2008
C. Minutes of the Lapwai special meeting November 24, 2008
Voice Vote on the motion resulted as follows:
YEAS: Smith, Seely, and Greene.
Motion carried.
VISITOR
Mayor Fazio recognized resident Skip Williamson- Skip Williamson resides at 319 N 3rd St. W., Lapwai Idaho. Mr. Williamson expressed concerns re: current sanitation situation
Mayor Fazio recognized Terry Nab and Michelle Bly from Progressive Engineering Terry Nab and Michelle Bly updated Council on the Lapwai Valley Wastewater Treatment Plant and Sewer Interceptor project
a. Informed Council the, USDA needs the information requested by letter last week.
b. Plans are close to being done, still need easement from U.S. Highway 95 down the river.
c. Michelle offered the City her assistance in gathering information needed for USDA.
d. Michelle will be meeting with Darryl Ruben from the Nez Perce Tribe on Wednesday, December 3, 2008
CITY OFFICIALS, COUNCIL AND STAFF REPORTS
B. Mayor report
a. Room rent waiver request Students for Success
Moved by Seely and seconded by Greene to grant the room rent waiver for the Community Care Team. As requested by Joyce McFarland for the meetings to be held the 3rdThursday of each month starting October 2008 and ending June 2009.
Voice Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene.
Motion carried.
b. City Hall Security Camera Has been ordered
C. Maintenance report
a. Calendar for December Calendar of duties for December 2008 for Lopez and Geouge
b. List of Job Duties Roberto noted items that will not be in job duties after new sewer plant is active.
c. Pi-Nee-Waus Meter Update Lopez suggested installing several small meters at each location instead of installing large 6″ meter at the Pi-Nee-Waus. Lopez stated he just discovered a separate water line to the Pi-nee-waus showers. This water line is not currently being metered. Lopez will find out if the items purchased to install the large 6″ meter can be returned to vendor. Lopez will need to install water valves and meters at each location.
d. Touch Read Installs No touch reads installed since last meeting.
e. Daily Schedule Council requested a detailed daily routine including the amount of time each task takes and dates when performed.? Council requests this report be presented to Council quarterly.? Morning routine will include new meter installs.
f. Shut-Offs Will be done between 7:00 a.m. and 8:00 a.m. in the morning, remaining meters will be shut off the next day between 7:00 a.m. and 8:00 a.m. Maintenance employees do shutoffs together, one person takes the red tag to the door and the other person shuts off the meter.
g. Meter Read Date Lopez assures the Council the meter reads and check reads will be done on the dates listed on the calendar presented to council.
h. Petoe Equipment Lopez requested the purchase of a Petoe gauge for testing fire hydrants for the Fire Department at the cost of up to $300. Roberto has spoken to Chief Carlin and he has agreed to this purchase from the Fire Department Budget. Council consensus to approve this purchase.
D. Clerk report
a. Office Updates Inventory tags will be assigned to assets on the asset list from the auditor once a new updated list is received. Inventory tags will be given to both departments to attach to assets they are responsible for.
RESOLUTIONS AND ORDINANCES
A. 08-122 A resolution passing the City at-will personnel policy and providing an effective date.
Moved by Smith and seconded by Mahuron to pass Resolution 08-122 A Resolution passing the City At-Will Personnel Policy and providing an effective date.
Roll Call Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely and Greene.
Motion carried.
UNFINISHED BUSINESS
A. Personnel Policy – Moved by Seely and seconded by Mahuron to accept the City At-Will Personnel Policy.
Roll Call Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely and Greene.
Motion carried.
RESOLUTIONS AND ORDINANCES
A. 08-122 A resolution passing the City at-will personnel policy and providing an effective date.
Moved by Smith and seconded by Mahuron to pass Resolution 08-122 A Resolution passing the City At-Will Personnel Policy and providing an effective date.
Roll Call Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely and Greene.
Motion carried.
NEW BUSINESS
Christmas lights in City Park Council consensus the City of Lapwai will pay for electricity for Christmas Lights in the park.
Recess at 8:00 P.M.
Reconvened at 8:05 P.M
ACCOUNTS PAYABLE
Payment of Accounts Payable as Presented
Moved by Seely and seconded by Smith that the City of Lapwai Accounts Payable Checks, in the amount of $18,262.63 as of December 1, 2008 be approved.
Voice vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene.
Motion carried.
EXECUTIVE SESSION
Moved by Mayor Fazio and seconded by Smith to move into Executive Session in accordance with Idaho Code 67-2345 (1) (b) pending/potential litigation and personnel.
Roll Call Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene.
Motion carried.
Entered at 8:33 P.M.
Reconvened at 9:16 P.M.
Moved by Mayor Fazio and seconded by Greene to move into the regularly session.
Roll Call Vote on the motion resulted as follows:
YEAS: Mahuron, Smith, Seely, and Greene.
Motion carried.